Resources and Forms

Computer Support
Need help? Visit our technical support site for the Department of
Electrical and Computer Engineering.

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ECE Depot for student assistance finding electronic parts

ECE Electronics Parts Catalog DigiKey   Order your parts through the   ECE Depot for a ECE   student discount.

Use your Gopher Gold when purchasing parts at the Depot.

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Project Consultation
Dan Dobrick offers project help with:
   • Designing simple circuitry
   • Repairing support equipment
Email Dan Dobrick for more information.
 
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Chair and Table Rental (within Keller Hall)
Email Dan Dobrick to place your order.

Item	Set up fee	Cost per day
6' x 30" dining table	$5 per item	$1 daily for each
6' x 18" display table	$5 per item	$1 daily for each
30" diameter cafe table	$5 per item	$5 daily for each
Chair	$1 per item	$1 daily for each

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Research Machine Shop - Room ME 2-134
Machine Shop staff is ready to discuss your specifications and
provide the quality needed for your next project.
Contact Robert Jones, Principal Research Shop Forman
at 612-625-0549.
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Electronics Shop -  2-132 Keller Hall
The Electronics Shop provides electronics support and
equipment maintenance as well as technical assistance. The
Electronics Shop diagnoses and resolves system software
application program problems. Assistance is provided in
diagnosing computer and peripherals hardware problems.
If you require technical assistance for hardware issues,
please email Jim Aufderhar.

Printed Circuit Board Shop  -  2-132 Keller Hall
The Printed Circuit Board Shop produces circuit boards upon
request. If you require a printed circuit board, please go to
Room 2-132 and compete the form. Single- or double-sided
boards can be produced. Turn in your form to Room 2-132
and a board will be produced for your specifications within
four work days. Email: eceshop@umn.edu
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Forms

Electrical and Computer Engineering Faculty and Staff Directory
ECE Faculty and staff phone directory print-ready PDF file.
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Graduate Student Forms

PhD Preliminary Written Exam Registration Form
Teaching Assistant Application Form

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Accounting Forms

      • Biweekly Payroll Time Sheet     

      • In Lieu of Receipt
          1.  UWide Forms:  Statement in Lieu of Receipt (UM1566)
          2.  If you were given a receipt or lost a receipt, fill out this
               form and sign it. It will be the documentation for money
               spent.    

     • Employee Expense Worksheets (includes Travel) and instructions:
          1.  UWide Forms:
               Employee Expense Worksheet and instructions (UM 1612 & UM 1612i)
          2.  Complete for reimbursement of UMN allowable expenses.
               Submit within 10 days from date of receipt or completion of travel.
          3.  Tape all receipts on an 8.5 x 11 sheet of paper.
          4.  Return signed form and receipts to the Travel Reimbursement
               ECE Mail Room, Mailbox in 4-178F

     • Shipping Request Form

     • Travel Authorizations
          1.  Complete online form: ECE Travel Authorization
          2.  Submit 10 days PRIOR to travel    

     • Expense Reimbursement for Non-University employees     
     • Expense Reimbursement Form         
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Purchasing
    
    Purchasing Services Web site
    You can find information here about purchasing policies and procedures, preferred
    vendors, allowable expenses, the University's Code of Ethics related to purchasing,
    forms and documents.

    The University has two preferred methods of purchasing. The University of Minnesota
    Procurement Card (p-card) is similar to a personal credit card, and is linked to a
    specific budget number. This procurement card also can be used to pay for airfare.
    By using the p-card, vendors are aware that the University is a tax-exempt entity, and
    will not charge sales tax on purchases made with the p-card. For a copy of the
    P-Card Justification form, click here.

    See Using the University Procurement Card for more information. For an application,
    contact Jeanine Maiden, 612-625-8817.

    Another method of purchasing is by obtaining a University of Minnesota purchase
    order. Most vendors accept purchase orders. Requesting a purchase order takes
    little time and ECE purchase orders can be initiated online at: Purchase Order Request.  

    For questions about purchasing on non-sponsored accounts,
    contact Jeanine Maiden, 612-625-8817.
    For questions about sponsored accounts,
    contact Jerian Lind, 612-625-5514.

    In RARE circumstances, it may be possible to be reimbursed for our of pocket
    expenses. This method of purchasing and reimbursement only should be used in
    emergency situations. Original receipts are required.

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Travel

    University Travel Services Web site
    You can find information here about rates, University contracts and discounts, policies
    and procedures, forms, FAQs, etc.

    Travel authorization
     ECE now has an online travel form that is submitted via e-mail. The e-mail is sent to
     administration and sponsored accounting staff to assist with tracking of travel and
     subsequent reimbursement requests.
          1.  Complete online form at http://accounting.ece.umn.edu/travel_authorization/travel.html
          2.  Submit 10 days PRIOR to travel

    If you are traveling on a sponsored account, the form must include adequate justification for the trip.
    See Justification/Documentation Standards.

    Employee reimbursements must be University business-related and clearly indicated prudent use
    of public funds. Non-business expenses cannot be reimbursed.

    Documentation for reimbursement must be submitted within 15 days of travel completion.

    This documentation must include:
         1.  Completed Employee Expense Worksheet
         2.  Original receipts for all expenses of $25 or more, except for meals. Receipts should be
               detailed vendor receipts rather than general charge card transaction slips.

    Employees in travel status (travel requiring an overnight stay), on University business will be
    reimbursed at a flat per diem rate for travel-related meal expenses. Receipts are not required
    (under any circumstances), to be reimbursed for travel meals when using the appropriate per
    diem amount. This information is found at Traveling on University Business Rates.

    The University does not reimburse purchases of alcoholic beverages, personal travel expenses,
    or first class airfare. If a meal is prepaid as part of the cost of lodging or conference registrations,
    and the employee chooses to dine elsewhere, the cost is not reimbursable. See list of
    Reimbursable/Non-reimbursable Travel Expenses.

    All those traveling on University business are expected to be familiar with the travel policies
    and procedures on the UWIDE POLICY LIBRARY at Traveling on University Business .

    Other useful travel-related links:

    Domestic Per Diem Rates

    Meals and Incidental Expenses, including partial days

    Foreign Per Diem Rates by Location

    If you have any questions, see accounting staff in 4-174 Keller Hall.  
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Building, room and lab access 

Complete the Key Request  form and bring it to the ECE Main Office,  4-174 Keller
Hall. Your request may take up to 48 hours to be processed, and you will be notified
via e-mail when your key is ready to be picked up. A $15 deposit is required for each
key upon pickup. Please make checks payable to the University of Minnesota.

Complete the  Room and Lab Access via UCard request  form and bring it to the
ECE Main Office, 4-174 Keller Hall.
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2012 Special Presentations Expanded